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During this Microsoft Project 2016 training tutorial video, we will talk about resources such as the people, equipment, and materials used in a project. These resources can be classified into Work, Material, and Cost. We will show you how some functions in Project 2016 work, which include Resource Sheet, Gantt Chart View, and Team Planner View. We will also walk you through the process of filling up the Resource Sheet.
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Welcome back to our course on Project 2016.
In this section we’re going to start to look at Resources. Resources
include the people involved in a project, they include equipment and materials used, and various other types of resource, notably cost associated with a project. When you look at a Gantt Chart such as this one you’re primarily looking at tasks. The table on the left gives information about the tasks and the chart on the right gives a pictorial, a graphical representation of the scheduling of the tasks, their durations, dependencies, and so on.
Now tasks and resources are basically the two building blocks of a project in Microsoft Project 2016. And we link the two together using what are called Assignments or Resource Assignments. In this section we’re going to look at Resources and in the next section we’re going to look at Resource Assignments.
One thing that you may have noticed when we were using the View Tab before is that the first two groups on the left are Task Views and Resource Views. And largely speaking when we’re looking at a project we tend to be looking at tasks or at resources. But there are many views that enable us to look at both. And in particular to look at the relationship between them. Usually so far when we’ve been looking at tasks we’ve used Gantt Chart View. And for most people that is the view that they use most of the time. Of the Resource Views a very popular view is Resource Sheet View. And that’s the one that we’re going to look at first. So if I click on Resource Sheet, this spreadsheet gives us information about all of the resources in our project. And at the moment as you can see we have no resources in our project.
Now we’re going to start to add some resources in just a moment. But before we do just look down at the right hand end of the Status Bar. Two of the main icons there are on the left here the button to take us to Gantt Chart View and three to the right, the one that looks just like a spreadsheet, that one takes us back to Resource Sheet View. So you’ll probably get used to switching between those two. The two views between them are also very commonly used. Task Usage which basically lists tasks and shows which resources are used in a task. And at the moment we have no resources so there’s nothing being used. And the next one is Team Planner View which can enable us to look at how the work on a project is distributed between a team. Now at the moment we have no team because we have no resources to put into a team. So let’s go back to Resource Sheet View.
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